ForumSTFOWA: 16th GBM (6th August 2023)Members' Suggestions/FeedbackPost Reply

Post Reply: Members' Suggestions/Feedback

<blockquote><div class="quotetitle">Quote from <a class="profile-link highlight-admin" href="#">STFOWA Admin</a> on November 28, 2023, 7:05 pm</div><div class="wpf-content-head">
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<div class="wpf-author-name"><em><a title="Deepak Nair">@Deepak Nair on </a></em><em>Jul 28, 2023 7:17 pm</em></div>
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Please try to cover the below important topics in GBM.

1. Painting (Contracts, warranty, water proofing, painting audit report etc.)

2. Commercial dues (No wave-off should be provided and plan to recover these dues should be discussed)

3. Internal Audit Report.
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<div class="wpf-author-name"><em><a title="Sravan Kumar Katkam">@Sravan Kumar Katkam on </a>Jul 29, 2023 10:39 am</em></div>
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<strong>we would like yo discuss on community hall and shopping mall related-project  progress. </strong>
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<div class="wpf-author-name"><em><a title="D.Kameswararao">@D.Kameswararao on </a>Jul 30, 2023 11:04 pm</em></div>
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<div class="wpf-post-btns">Hi,</div>
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Wanted to put few points/observations before GBM since I will not be in a position to attend the meeting this time.

First and foremost thing - there is a lot of transparency shown by current EC - in communicating on various aspects. I want to put my appreciation on record for the same. Kudos to the entire EC Team for putting the efforts and dealing with so many challenges within a short span of time!

Congratulations and keep up the spirits! There are lot of loose ends - tying them would take long time - but direction needs to be set so that future committees would follow the same.

Coming to some improvements that can be made: sub-committees should be formed to look into some big items like Solar Energy, Lift AMC coordination, Garden Committee, Security AMC coordination, Tax-related matters, Legal matters etc (since I am an NRO, may not be aware of the ground work carried out by volunteers supporting EC on many of these aspects - if so, thanks for taking care of the same)

Regarding the points from the Audit Report:
<div>1. Auditor observed that there are no litigations pending against Township - does it include the legal cases we are fighting/going to fight in the courts? If so, there would be a financial implication! So, not sure whether it should be included here in audit report.</div>
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<div>2. GST Liability - are the GST dues completely recovered from vendors? Are pending GST amount paid to Govt as required by the law?</div>
<div>- Are we maintaining a proper GST input Credit statements so that GST liability can be reduced?</div>
<div>- Are we now filing GST Returns on monthly basis as required by authorities?</div>
<div>- in a nut shell, are we with a clean slate?</div>
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<div>3. Maintenance dues - what steps taken to recover the dues?</div>
<div>- In my opinion, sub-committee(s) (the more the better) should be formed with proper guidelines:</div>
<div>    - thought I don't support incentivising defaulters; but exclude interest on penalties/reduce penalty %age - may be interest waiver - this should be one time with a deadline</div>
<div>    - provide discounts to people making timely payments especially for quarterly or semi-annual or annual payments - may be 2% to 5%?</div>
<div>    - in fact, I would suggest sending appreciation mails / displaying their names with congratulatory messages, honouring owners during GBM who regularly paid dues for more than two years without any default etc.</div>
<div>    - taking legal option for non-payment of dues after sending three notices (every month one notice) to defaulters - again it should be delegated to a sub-committee with a legal expertise.</div>
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<div>4. Rental dues are also on the raise - again need to go for legal option</div>
<div>Shop Dues: 86.92 laks vs 57.43 lakhs</div>
<div>- can we cut electricity supply to shops - after advance notices with sufficient time - one notice for every fifteen days - and after third notice, we should go for legal action.</div>
<div>- Of course we have to consider the inconveniences that would be caused to the residents because of shop closure; hence residents should be made aware of this action - by prior communication (not on WhatsApp group; but thru mail and displaying details on the notice boards)</div>
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<div>5. Statement of Affairs:</div>
<div>Painting funds: 0.91 Cr vs 1.73 Cr; so 82 lakhs have been spent during current year? - Is it shown under Income &amp; Expenditure head? I am sorry, a bit confused about this entry.</div>
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<div>5. Income &amp; Expenditure Report:</div>
<div>- Electricity charges increase by nearly 50%; any plans to move to Solar Energy? Also, is the resolution made to set up charging points for Electrical Vehicles implemented? What is the progress?</div>
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<div>Thank you for the patient reading and Best of Luck for an effective GBM....</div>
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<div>Regards,</div>
<div>-D.Kameswararao</div>
<div>A22-304</div>
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